Jurassic Coast 10k Run Saturday 3rd May 2025 Risk Assessment & Emergency Plan
(This is a working document which may be subject to change as the planning of the event develops and the situation on the ground changes.)
| Table of Contents |
| General Statement of Intent Risk Assessment Overview Event Overview Course & Marshal Plan Runners Briefing Medical Risk Assessment Overview Emergency Plan Appendices England Athletics Race Licence Course Map Advance Warning Sign Email sent confirming entry and information Marshal Briefing Runners Briefing |
| 1 .General Statement of Intent |
| Jurassic Coat 10K intends to comply with all current Health and Safety Legislation. The aim being to ensure so far as is reasonably practicable the Health Safety and Welfare of those attending the run whether Runner, Visitor, or Volunteering. In the pursuit of this goal Jurassic Coat 10k intends to co-operate with all other organisations involved with the running of the event and seek the professional advice of such outside agencies as may be necessary. A Risk Assessment will be carried out with policies and procedures being produced to cover major incidents. These where necessary will be designed to fit in with the policies and standing operational procedures of other organisations involved in the event. Where required training instruction and supervision will be provided to ensure that those assisting in the running of the event are fully conversant will the policies and procedures. Signed On Behalf of Jurassic Coast 10k Print Name: Position: Signature: Date: |
| 2 .Risk Assessment Overview |
| One of the most significant safety aspects of an event of this nature is the ability to deal with the unforeseen. Prior planning for major issues such as a medical emergency, crowd control, welfare or major accident is essential, these are standard issues handled by experienced professionals. However as the event itself unfolds numerous issues will arise which will require action to be taken at the time. Runners partaking in the event will be required to supply certain information, such as their confidence that they are fit and competent to carry out such a run, and to follow certain procedures, e.g. wearing of appropriate clothing to ensure that they assist all organisations taking in part in the administration of the event in complying with their responsibilities under current Health & Safety regulations. The minimum age to take part is 15 years old to. It is the intention, to assist in tackling these challenges, by having a safety co-ordinator on the ground throughout the event from registration to “all runners completing the Event.” Their brief will be to observe practices of persons present so as their actions do not place any runners, spectators, volunteers at risk and that requirements of current legislation are being met. This assessment is a draft-working document designed for discussion at the various meetings to take place prior and post to the events. It is expected that as arrangements for the events progress issues may arise that constitute hazards; these will be assessed and controlled accordingly. For the purposes of this assessment the following assumptions are made: The management team involved in the organisation will use their experience and knowledge to ensure, that so far as is reasonably practicable, risks to the general public and others are minimised. The involvement of professional organisations in such areas as safety, Alliance Pioneer Group, marshalling. The involvement at the planning stage of the medical professionals who will be in attendance throughout the event. Alliance Pioneer Group is the organisation providing medical cover at the Jurassic Coast 10k 2025. References The Good Practice Safety Guide for small and sporting events taking place on the highway, road and public places (Home Office 2010)The Health & Safety at Work Etc act and all subsequent legislationEngland Athletics During the course of this assessment, hazards and risk will be prioritised using the following risk rating system HAZARDS: Are Categorised Using the Following Scale A= Death, Major Injury, Major Damage Or Loss To Property Or Equipment. B= An Injury Resulting In More Than Three Days Off Work, Or Damage To Property Or Equipment C= Minor Injury, Minor Damage To Property Or Equipment RISKS: Are Categorised Using The Following Scale: 1= Extremely Likely To Occur 2= Frequent, Or Quite Likely To Occur 3 = Slight Chance Of Occurring RISK A B C 1 2 3 A1 UNACCEPTABLE: must receive immediate attention to remove or reduce risk A2/B1 URGENT: must receive attention as soon as possible to reduce hazard or risk A3/C1 Needs attention to verify if hazard (A) or risk (1) can be reduced. Check if satisfactory systems are in place B2 Should receive attention to check if hazard or risk can be reduced and that monitoring procedures are in place B3/C2 Low priority C3 Low priority |
| 3. Event Overview |
| This event is held on foot paths along the South West Coast Path and the River Otter, the runners will run through a cornered off car park at the start and small roads about half way around which are well marshalled. The race is organised by Jurassic Coast 10km, in aid of a local charity, the FORCE Cancer Charity. The event was first held in 2005. All runners are asked to pay an entry fee and run at their own risk. The course will be traffic free in parts, however the paths are shared with the general public. Race HQ is Lime Kiln Car Park, Budleigh Salterton, Toilet & Shower facilities are available within 200 m from Race HQ. It is anticipated that up to 350 runners will take part. The event is run on the 3rd May 2025 at 11am with a Children’s fun 2.5km run starting at 10am. The course will be inspected during the week leading up to the event to ensure it is safe. If there are any possible issues such as foul weather conditions then a final assessment will be taken by 8pm on the 2nd of May 2025 and if deemed safe to continue a further assessment will be completed 1hr prior to the start. If it is deemed that the course is unsafe then the race will be cancelled or postponed. A race briefing for all marshals and safety personnel will be held prior to the start at 9am on the 3rd of May 2025. A race briefing for all runners will be held prior to the start. Runners will be briefed that they must share the paths and be aware of the general public including dog walkers. Runners will also be asked to report back on any problems arising whilst running. For example: Damaged footpaths, potholes, poor visibility etc. Communications: The race will use mobile phones to contact each other – the First Aid provider, Alliance Pioneer Group will be on radio with the Race Organiser. All race officials, marshal & volunteers to ensure that their phones are fully charged before the event and download the ‘what 3 words’ app, to ensure exact position on the course. Course: Directional Signs & Caution Runner signs will be used around the course to direct runners and warn the public the event is taking place. The course will be inspected the race day to ensure it is fit for purpose. Advance Warning signs will also be erected around the course 1-2 weeks before the event, which will warn members of the public that the event is taking place. First Aid Provision: This will be provided by Alliance Pioneer Group. In the case of a serious incident the Marshal/ Alliance Pioneer/ race organisers will call 999 to get extra assistance . There will be first aid available at the start and finish area. Accident Reporting: All accidents involving Runners, members of the public or Staff must be reported to the Race Director and such reports should be passed to the Health and Safety Officer who will enter them in the incident log book. This will be kept as a record of the event but also as a guide as to possible hazards for future events. Accidents include any unplanned event leading to: Injury to persons whether staff or a member of the public. Damage to property. Incidents likely to cause either of the above. Once the initial report has been filed, the Health and Safety Manager will carry out a preliminary investigation and take any appropriate action. In the course of this investigation the use of photography and witness statements may be used as necessary to record evidence. R.I.D.D.O.R. – Jurassic Coast 10k have a statutory duty to report any serious injury caused to participants, spectators and volunteers (plus contractors and staff) resulting from negligence – e.g. a runner injured tripping over a barrier (but not a self-inflicted injury or illness). Alliance Pioneer Group will assist by completing their relevant Patient Report Form (PRF) and provide a relevant report to Jurassic Coast 10k to enter on the Health & Safety Executive’s website. Marshals: Marshals will be positioned at key points on the course to ensure the safety of the runners, helpers and general public. Marshals are to wear high-visibility bibs. Marshal Plan – See Appendix’s for roles and responsibilities around the course |
| 4. Course & Marshal Plan |
| Marshal Plan – See Appendix’s for roles and responsibilities around the course. Contact Details: Race Director / Safety Officer: Mrs Jane Newman – 07814009918 Race Admin: Jane Newman – 07740430169 Alliance Pioneer Group 0845-652-5532 Sweeper on Foot – Will and Jayne Lynds – 07500665335/07921393492 Police, Clinton Devon, East Devon Council have all been informed of the race. Signs to put up at race HQ 2 weeks before the run to inform the public. |
| 5.Runners Briefings |
| Pre Event: An email will be sent to runners providing them with general details for the event and registration details. They will be directed to the Jurassic Coast website for full information. Full event details are available from the race website. All runner’s race number have a space on the reverse for them to fill in their personal details and race instructions, there will be tables and pens for them to do this when they collect their numbers. There are public toilets on Budleigh Sea Front, within 200 m of Race HQ (the finish) on the way to the start – there is often a queue beforehand, so please use the facilities in good time so as not to miss the start. The race will start promptly at 11.00am. Please note the start will be on the seafront at the south end of Lime Kiln car park. Clear directions will be provided from race HQ. JC10k HQ will be at the north end of the Lime Kiln Car Park, adjacent to the childrens’ playground. This is also where the race ends. All finishers will receive a medal. Water station will be at the finish and just over 5km. Water will be available at Clamour bridge marshal point if required. Directions and parking Budleigh Salterton is found on the coast of East Devon, 10 miles from Junction 30 of the M5. Lime Kiln Car Park (Race Headquarters) can be found at the eastern end of Budleigh’s 2km beach, famous for its large smooth pebbles (an integral feature of the World Heritage Coastline!). Lime Kiln car park is at the end of Granary Lane, postcode EX9 6JD. There are 422 parking spaces in the car park, but please arrive in good time as this is a popular area. This is a pay and display car park, prices can be checked – ringo (42944). Alternative car parks in Budleigh are available at Rolle Mews Car Park on the main street and at Lower Station Road Car Park behind the library. Please see the map on the route page for more details. Race Headquarters At race HQ you will find further information about the race, first aid and an information desk. First Aid will be provided on the day by Alliance Pioneer Group at the start/end of the race and on the course. Marshals will be along the route. If you are unable to take part and wish to transfer your number to someone else, please let the race organisers know before the event. Last date for transfers is the 20th April. Runners are asked not to wear headphones as these prevent you being aware of what is going on around you. If you are wearing headphones the marshals will ask you to remove them if you refuse to do so you will be disqualified from the event. Race Number Collection Check-in on the day is at Run HQ. You will be able to check in from 9.00 a.m. on the day. Check in will close at 10:30 am for the 10k and 9:45 for the children’s run. Your race number will be available to collect from the desk corresponding to the first letter of your surname. The Start The Start line is situated on the seafront, approximately 300m from race HQ. There will be clear directions. The race will start promptly at 11.00am. Please listen to the pre race announcements, this will be important and provide valuable information regarding the race. Your race number must be worn on the front of your person, not cut down or otherwise defaced. The Course The route takes you across a range of terrains including public footpaths, quiet rural roads and coast paths. No public footpaths are closed to the general public so please take care and run responsibly. You commence on the seafront and join the footpath heading north along the mouth of River Otter. After 3 kilometres you will cross the River Otter and join a rural path heading east until you reach the coast path at Crab ledge where you turn south. The undulating Coast Path is followed for a further 5 kilometres. Here the coast path heads north enabling you to re-cross the River Otter. From White Bridge you follow the footpath south retracing the first stage of the run back to Lime Kiln Car Park. Marshals will be in place to give clear directions. Please show respect when running on public footpaths as other people will be using them. The Finish The race will finish next to race HQ in the field at the end of Lime Kiln Car park. It has become a bit of a tradition to take a post-race dip in the sea after the run, but this is entirely voluntary! We hope to have the results available and commence the awards ceremony at approximately 12.30pm. Please join us for these, soak up the atmosphere and enjoy a few moments relaxation. Results will be text to you if you have supplied a mobile number. No headphones or Dogs are allowed on the run Runners have been notified in the entry email, website and race briefing. On The Day: This will be given verbally on the start line immediately before the start of the race. 1. Thank you for coming 2. Warning: Please be aware you have to share the paths with the general public, we do not have exclusive right of way. It is a multi terrain event with sections that are steep stony paths, steps , narrow paths, running alongside the cliff on the south west coast path. Please enjoy but do take care. 3. Please do not wear headphones – so you are able to hear marshals instructions and other runners that are behind you and may wish to pass. No dogs are allowed to accompany you on the run. 3. If you see a runner in trouble please stop and help them and ask another runner to warn a marshal ASAP. 4. Runners will also be asked to report back on any problems arising whilst running. 5. Where the route takes you along a country road please take care. There are marshals on these sections to warn any traffic 6 Have a good safe race. Children’s Fun Run The Jurassic Coast 2.5 km children’s run will start at 10am – no entries on the day. Open to 4-14 year olds. The course will be marshalled. We encourage parents to run with their children if they have not completed a 2.5km run before or they would like your company. Donations will be accepted on the day. All children will receive a medal and water at race HQ. Prize giving will take place at 12:30, please stay if you can there are plenty of prizes. |
| 6. Medical Risk Assessment |
| ‘Run Britain’ Road Race Handbook 2010. The key issues to be considered are: Number, profile (350, Range from experienced club runners to novices – over 15 years of age) Course distance and configuration (10km. 1 loop) Vehicular access for treatment and transportation of casualties – on-course at SW Water Sewage Works (between 5-6km see map) and in the finish area Proximity to local NHS Accident and Emergency hospital (20 mins, Exeter). Who will be informed the run is taking place. Past incident data (1 in 2015 – cut eye) Availability of communications (Radio’s to communicate with Alliance Medical Group, mobile phones to communicate with marshals) Time of year, anticipated weather conditions (May– warm dry/wet) Provision of drinking water, just after 5km, clamour bridge (just before 8km) and the finishSweeper – to walk/run behind the last runner. Sweeper to notify each marshal he passes that the last runner has passed. Marshals, please take back to race HQ the markers and any race material in their area and any they pass on their way back to race HQ. The Sweeper will stay behind the last runner, if he passes any injured runner he must inform the race organiser of the runner’s number and the problem who will inform Alliance Pioneer Group to attend the scene, he will phone the nearest marshal to stay with the runner until Alliance Pioneer Group has arrived. The Sweeper will stay with the injured runner until the marshal arrives. The sweeper will phone 999 if it is an emergency and then phone marshals to come to site to stay with injured runner until medical personal arrives to the scene. Unless an incident has arisen for the course to be stopped the sweeper will continue along the course until the finish. He will then inform the race organiser the course is clear of runners or any issues and any runners numbers who he has come across that have dropped out of the run. See route map overleaf with marshal positions. All marshals to phone race organiser – Jane – 07814009918 if any incident. Jane to action e.g Alliance Pioneer Group, provisions. Medical post at race HQ/finish and at 5km/out on the course. 2 Qualified first aiders registered medical professional at each post Procedure the medical personnel will take to get to casualty Start to race HQ – vehicle access Race HQ to White Bridge – on foot White bridge – 5km – 4×4 access via the coast foot path 5km to SW Water plant – by foot no vehicle access. SW Water Plant to 7km – vehicle access 7km – Clamour Bridge – On Foot Rivet otter to White Bridge – On Foot/Air ambulance Vehicular access is poor along many sections of the run. Alliance Pioneer Group has been made aware. The nearest Emergency Department is the Royal Devon & Exeter Hospital, Barrack Road, Exeter. The approximate distance would mean around 20 minutes drive time under normal conditions. The location of the course presents no black spots for mobile phone use. Weather conditions appear to be suitable for this level of competition. Provisions for fluids are available at the start / finish and at 5km With this information at hand there will be a vehicle equipped to deal with minor injuries and the provision for immediate response to a serious medical condition E.g. Cardiac arrest would seem suitable for this level of event. In the event of a serious incident, the contingency plan should be to abandon / stop the event as the response unit would be unable to divert to another major incident. Any minor injuries would then be triaged after dealing with the major incident. This assessment has been compiled with previous data, the England Athletic Guidelines, the medical provider Alliance Pioneer Group and Jurassic Coast 10k. May 2015 |
| Hazard Persons or Items at Risk Risk Evaluation Control Strategy Fatigue. Cramp. Dehydrated. Runners C3 First Aid provision at the finish line equipped to deal with the provision of the condition. Serious Medical Condition: E.G; Cardiac Arrest, Stroke etc. Runners or Spectators A3 Marshal to contact Race Organiser who would inform Alliance Pioneer Group and call 999. Alliance Pioneer Group to attend with relevant equipment available. 999 called for extra assistance. The race will be abandoned. All marshals will be phoned and told to inform runners due to a serious medical condition the race has to be stopped. Runners must walk or run back at their own risk. The Sweeper will continue to sweep the course in direction of the run and finish marshal will sweep in alternate direction. Marshals to stay in position until sweeper passes to help direct and ask questions Slips Trips and Falls: With 300 Runners expected Potential causes of this problem could include: Poor lighting and uneven ground generally. Potential injuries will in the main be minor (Cuts, Grazes Etc) with a slight chance of more serious injuries (Fractures). Runners or Spectators C1 / B3 With runners and spectators of this capacity it should be assumed that at some stage of the day an incident may occur. The control strategy should therefore be two fold, firstly prevent or reduce the likelihood of an incident & secondly a plan of action in case of an incident occurring. Routes will be walked prior to event to ensure the route is clearly marked and major hazards are highlighted by a sign to the runner During the set up phase of the event safety co-ordinator(s) will monitor sites to ensure that trip hazards are controlled / highlighted this will be done with the use of hazard tape, or signs. Throughout the event safety co-ordinator(s) will monitor conditions and where necessary implement controls. First aid cover for the event is being supplied through Alliance Pioneer Group, Supported by trained marshals. All agencies will be in communication to ensure casualties get prompt attention. Lost Runner Runner A3 Sweeper Runner in place to monitor runners dropping out. In the case of a runner dropping out communication back to the finish must be implemented. All runner numbers to be checked in and out to identify any missing runners. If identified Race Organiser to phone contact number on entry form – if not found to sweep course in both directions, if still missing to inform the police. Fire: The risk of fire breaking out is very minimal. On this land this will be controlled by the local Fire Brigade. Everybody A3 Communication to the Race Director is essential. The race to be abandoned on safety grounds. Emergency services to be contacted on 999 by the nearest marshal and race director. Cold/Icy Weather: Not relevant for this race. Everybody A3 Check weather forecast in lead up to event, inspect course prior to the event, grit/salt sections if necessary. Ultimately if course is unsafe to run due to ice/heavy fog or very foul weather then we will postpone the event. Runners will be phoned to inform race is cancelled and race organisers will be at race HQ to inform any runners who did not get the message for any reason. Marshals and all event staff team will be informed Rubbish Disposal: In previous yearsthere has not been a challenge with this. Runners / General Public / organisers / volunteers / staff. B2 On completion of event, Marshals & Staff to check and clear site. |
| 7.Race & Route Risk Assessment |
| Hazard Persons or Items at Risk Risk Evaluation Control Strategy Pedestrians, Public & Dogs along the whole route Runners Colliding Medium Advance Warning sign, Course Signage, Race Marshals Runners Briefing Bollards / barriers / gates/hedges Runners Tripping/colliding with barriers/bollards Low Runners Briefing, Marshals Warning Signs Runners colliding with cyclists on cycle paths Cars Runners/Cyclists Runners Low High Advance warning signs to be put in place, marshal to advise of the issue. Cone at each end of road with marshal to warn drivers and ask to wait until end of run or take alternative route. Very rare for a car to use this section of rd Personal Music Players Runners not being able to hear Marshals, Pedestrians, Public & Dogs high Runners are asked not to wear them. Steep stony paths, steps down to bridge Runners to be aware possible trips Medium Marshals to warn runners to take care |
| 8. Emergency Plan |
| All marshals to have mobiles and provided with key contacts on the day – signal coverage is good across the course, each marshal point has been checked for reception. They will be briefed to call the appropriate contact in the case of an issue and then wait t be advised of what to do.All marshals will be briefed prior to the race.1 First Aid Teams on course with 4×4, based at Sewage works and 1 at Race HQ. Well briefed on quickest way to access all areas of the course |
See you on Saturday May 3rd 2025
This event is very important to us and the charity we raise money for.
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